Terms and Conditions

COVID-19 policy

By attending, you agree to abide by the following health & safety rules and conduct yourself according to all provided instructions. This will include, but is not limited to:

  • refraining from coming to the event, or leaving promptly if you test positive for, or develop symptoms associated with COVID-19, or if you are required to be in self-isolation or quarantine by COVID-19 regulations in the UK or at the location you are travelling from
  • complying with the prevailing mask-wearing policy communicated at the event
  • following any instructions on physical distancing and crowd circulation at the event
  • observing good hand-washing and hygiene etiquette

Use of social media

We welcome and encourage the use of social media by participants. As a courtesy to other members, as well as to presenters at such events, we ask that you follow accepted social media etiquette.

Please do

  • Use the hashtag #JPUKChromatin for any related tweets
  • Remember that unpublished data presented at the event should be regarded as confidential, and should not be published
  • Tweet about the conference and sessions (without sharing unpublished information or data)
  • Gain express approval from a speaker or poster presenter prior to quoting or publishing that individual’s scientific results
  • Be respectful in tone and content
  • Mute your cell phone/laptop/tablet volume at on-site events to avoid disrupting sessions
  • Consider takig pictures or recording the event including other participants for your private use only and do not share the material more widely, unless those depicted in your material have consented to be shared publicly.

Please do not

Capture, transmit or redistribute data presented at the meeting or in the abstract book – this may preclude subsequent publication of the data in a scholarly journal and/or patent protection. In case of doubt, please contact your technology transfer office.

  • Use offensive language in your posts
  • Engage in rudeness or personal attacks
  • Broadcast the conference to unregistered participants

Code of conduct

We are committed to providing a friendly and safe environment for all. This code of conduct outlines our expectations for participant behaviour and the consequences for unacceptable behaviour.

All decisions about appropriate or inappropriate behaviour are at the sole discretion of the event organisers.

Expected Behaviour

  • Be considerate and respectful.
  • Refrain from demeaning, discriminatory, or harassing behaviour and speech.
  • Be mindful of your surroundings and of your fellow attendees. Speak up or alert conference organisers if you observe anything that conflicts with this Code of Conduct. If you are being harassed or feel uncomfortable, please contact one of the conference organisers immediately.
  • Adherence to Social Media and COVID policies.

Unacceptable Behaviour

  • Unacceptable behaviour includes: intimidating, harassing, abusive, discriminatory, derogatory or demeaning conduct by any attendees of this conference and related networking events.
  • Harassment includes offensive verbal comments related to gender, sexual orientation, race, religion, or disability (such as sexist, racist, homophobic, transphobic, or otherwise discriminatory jokes and language); inappropriate use of nudity and/or sexual images in public spaces; intimidation, stalking or following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact, and unwelcome sexual attention.
  • Physical, written, verbal or other abuse, intimidation, threats, annoyance, harassment, stalking, pushing, shoving or use of any physical force whatsoever, which in any way creates a disturbance that is disruptive or dangerous or creates anxiety in a person. Violence, threats of violence, or violent language.
  • Possession of any item that can be used as a weapon, and may cause danger to others.
  • Possession or use of any illegal substance. 
  • Smoking is not permitted other than in designated areas outside the venue.

Consequences of Unacceptable Behaviour

  • Unacceptable behaviour will not be tolerated.
  • Anyone asked to stop unacceptable behaviour is expected to comply immediately.
  • If a participant engages in unacceptable behaviour, the conference organisers may take any action they deem appropriate, up to and including expulsion from the conference without warning or refund.
  • Participation is governed by the University of Leicester and national legislation.

What to Do If You Witness or Are a Victim of Unacceptable Behaviour

  • If you are subjected to unacceptable behaviour, notice that someone else is being subjected to unacceptable behaviour, or have any other concerns, please notify a member of the conference organising team. All reports will remain confidential. 

The conference organising team will be available to assist those experiencing unacceptable behaviour to feel safe for the duration of the conference.